Oakland Tech Registration and Orientation Information for the 2021-2022 School Year

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Hello Oakland Tech Students/Families,

Welcome to the start of the 2021-2022 academic school year. While we know that a great many of you all anticipate coming in-person to complete the registration process, OUSD has moved towards an online model that allows you as parents to complete the “Back-to-School Forms” process by having families update their contact information and provide various authorizations for their child (e.g., how information will be shared with outside agencies).

The online registration process that asks parents to complete these forms will continue to occur in the Aeries parent portal (parent.ousd.org) As of 7/19/2021, you should be able to log into your Aeries Parent Account and be able to complete these forms. Please do this as soon as possible as your child may not show up as a registered student until you do so and your child may get dropped from our rolls.

This process helps ensure that schools have up-to-date emergency contact information for families, and helps ensure that central offices have what they need to be in compliance with various policies. If you are having issues with your Aeries portal account, follow the instructions for help to reset your password, and if that doesn’t work, please reach out to martel.price@ousd.org for assistance.

Even though most of the registration process is online, we know that some families may not have access to the Internet, access to the forms, or may have other questions or other business to attend to, so we do want to provide dates and times for in person support. Please know that if you come to register in person during one of the shared registration dates, we will simply ask you to complete that same information on a computer that we will provide for you. The dates and times set for in person registration support are:

In Person Registration Support Dates:

  • Wednesday, July 28, 9 a.m. to 2 p.m.
  • Thursday, July 29, 9 a.m. to 2 p.m.
  • Friday, July 30, 9 a.m. to 2 p.m.
  • Monday, Aug. 2, 9 a.m. to 2 p.m.
  • Tuesday, Aug. 3, 9 a.m. to 2 p.m.

KEY ANNOUNCEMENTS: We know that traditionally students/families have picked up schedules, textbooks, and taken photos during the registration process, but this will not happen this year as well because:

1. Student course schedules:
These will be available in Aeries before school starts (generally the day before). We are targeting August 6th, 2021 for the date when we make these available. You will not come to school to pick up a copy. Your student should print out, write out, or take a picture of their entire schedule (with class name, teacher name, and classroom number (not the teacher number) before they show up for their first day of school. We will have copies available if needed by students who lose them.

If your student has an issue with their classes they will need to reach out to their counselors by completing a digital course request form. They are the only people that will make course changes. Please do not come to the campus seeking out your child’s counselor before school starts. Counselors will not be on site to make changes for your child and will be busy balancing classes.

 2. Textbooks:
These will be picked up during the 1st and 2nd weeks of school by students when their teachers sign up to pick them up accordingly.

For those that do have a need to come to an in-person registration date, there will be stations for families to do the following :

  1. Return textbooks from 2020-2021 (If you have any please bring them back as they will be needed by other students for those courses now).
  2. The PTSA wil have representatives be present on 8/2 and 8/3 so parents can sign up for the PTSA and buy items (there is also a digital link that will be shared below)
  3. Some student clubs recruiting students
  4. Some Sports and Athletics representatives or sign ups for interested students.
  5. Support for Online Registration for those that are struggling to get it done (you may fill it out on paper and we will assist you with a computer to fill it out as well)
  6. To buy PE Uniforms (these are not required but the funds raised support the PE program)

New this year!!! Digital Stations:

1. The Techinclinic:
Generally we have a station for our Techniclinic staff to share information as well. That information is still available on our website, and they too now have a digital form for students/families to complete. We need ALL families and students to please complete the “Consent forms” for your child to use the Techniclinic in case of an emergency or they have a medical issue that they would like to have addressed. It is helpful to have a consent form on file for all students, even if they have an outside health provider.

2. School Pictures/IDs
School Pictures are set for the first week of school. Both you and your student should have received an email from MyLegacy Matters as they will be providing printed cards for the students this year which will have the image taken by our photographers. Prior to registration, you should receive an email from their High5.ID system that gives your child a barcode with ID to use during registration.

They will also provide a QR code that you or your child can scan to locate their name info and they will be prompted to take their picture for this “Registration ID Card”. The “Registration ID Card” will be able to be used in the book room for scanning etc should you need to come to school for anything like returning textbooks.

The pictures taken during the photo sessions during the first week will be used in the school yearbook and can be purchased through MyLegacuMatters. These printed cards will become their actual ID cards and they will be distributed through students Advisory classrooms. The following dates are scheduled for school photos:

  • Monday, Aug. 9, 8 a.m. to 3:15 p.m.
  • Tuesday, Aug. 10, 8 a.m. to 3:15 p.m.
  • Wednesday, Aug. 11, 8 a.m. to 3:15 p.m.
  • Thursday, Aug. 12, 8 a.m. to 3:15 p.m.
  • Friday, Aug. 13, 8 a.m. to 3:15 p.m.

3. Lockers:
Oakland Tech was originally built for 1,600 students; We currently have 1,950 students. Plain and simple there are not enough lockers for us to simply assign them to all students. However, if your child is interested in having a locker, the best time for them to sign up is as a 9th grader when they have priority over the lockers that have been vacated by the last senior class. Signing up does not guarantee ownership though….your student or child still must go pick up their combination and locker number from the Treasurer’s office during the first weeks of school and once they do that it is assigned to them officially.

4. Chromebook Pick-Up/Return:
If you need a new Chromebook or borrowed a Chromebook from last year and would like to return it, reach out to phillip.williams@ousd.org and robert.moses@ousd.org. If you are new to Oakland Tech or OUSD or never completed the Tech Check Survey, please do complete the Oakland Tech Check Survey to see if you and your child qualify for a new free computer to keep and free wireless services for a year.

5. School Tours- Aug. 2 and Aug. 6
There are two opportunities for incoming students that have never traversed the campus to get a tour of the school.

The first will be a 9th grade specific orientation on Monday, Aug. 2, from 3 p.m. to 5 p.m. Students will have an opportunity to meet some of the teachers, ask questions of students that are juniors and seniors, hear important information, as well as get an opportunity to tour the school with students that are familiar with the school.

The second opportunity will be on Aug. 6 at the 9th/10th Grade Welcome BBQ. Normally the BBQ is for 9th graders only, but because it was cancelled last year due to concerns around COVID-19, we are also opening this event up to 10th grade families and students as well and any new family to Oakland Tech (juniors and seniors). Students will have an opportunity to take a tour with a student leader/group and be able to ask questions of those students as well.

PTSA Sign-Up:

A PTSA sign-up table will be available in person during registration on Aug. 2 and Aug. 3. Come check us out, buy a sweatshirt, and learn more about how to get involved in the Tech community, from supporting college and career, the arts, to new school beautification efforts. Our first general PTSA meeting is Aug. 17 at 7 p.m.

You can also sign up online here: Oakland Tech PTSA Sign-Up »

The After-School Program

The Tribe, Oakland Tech’s after-school program, features a new schedule of activities organized by Bay Area Community Resources (BACR) under the direction of Site Coordinator Erin Walker (erin.walker@ousd.org). Registration forms are now available online in multiple languages. Click for details »

Our new seven-period schedule this year is going to present a new opportunity for the After-School Program on Friday afternoons for many students. When we developed the bell schedule, we had checked with AC Transit to confirm that they could accommodate an early release day on Friday (as well as Wednesday). However, for this fall, they don’t have the capacity to do this. They can only have an early bus at Tech one day per week, which is Wednesday.

If you look at the bell schedule that we will follow this year, you can see that classes end at 3:40 p.m. on Monday, Tuesday, and Thursday, and at 2:55 p.m. on Wednesday and Friday. Wednesday is the typical early release day in OUSD when teachers will meet either in the Library or the Auditorium for professional development from 3:05 to 4:05 p.m. AC Transit has worked with this fact for years, and as a result, on Wednesday, AC Transit will have the 657 and the 696 buses at the school at 3:03, 3:07, and 3:12. However, on Friday, the buses will follow the regular schedule at 3:48, 3:57, and 4:17.

Acknowledging this gap in time, we would like to share the fact that we have a robust after-school program that will provide multiple activities and opportunities for your child for the 45 minutes that these students are waiting for these buses. These will include our tutoring sessions and the programs that run on Fridays, but we also want to invite your child to our First Friday Events (movies in the Auditorium; events/activities on the front lawn), or school athletic events which are generally on Fridays (especially football).

Please encourage your child/student to join an after-school program or activity if they are trying to hang around after school. You can also encourage them to simply come home as we simply do not encourage children to wander around the neighborhood aimlessly after school. There are programs like REAL HARD that actually pay students to participate in their programs (payment incentive is based upon attendance).

Shifting Communications to Parent Square:
In an effort to align communication strategies with our entire district, Oakland Tech, like all schools, will soon shift away from our current communication platform and will begin using Parent Square for mass communications to our students and families. Parent Square allows us the opportunity to communicate with multiple family members to ensure our families and extended families are in the know with all updates, events and information.

Note that the main contact does not need to opt into these new communications through Parent Square, but all other contacts and family members will need to do so.

If you have not yet familiarized yourself with Parent Square, be sure to do so soon.

Please click below for several parent/student tutorials to familiarize yourself with Parent Square.

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